The registration form for the 2012-13 season can now been found at and distributed via the URL http://littletonjuniorfc.org.uk/register-for-2012-13-season

Cheers -

D.

Minutes of the Annual General Meeting

30 April 2012

Welcome

The Chairman opened the meeting and welcomed the 20 members attending.

A number of apologies had been received from Man City/United supporters.

Treasurers Report

Chick Adams presented the Accounts and explained the reasoning behind the £2,750 deficit.

The Accounts have been examined and approved by an independent Scrutineer.

Acceptance of the accounts was proposed by Bobbie Williams and seconded by John Druce.  All agreed.

It was agreed to keep subscriptions at the current rate of £90 (full) and £60 (associate) for the 2012/2013 season.

It was proposed by Jim Shea and seconded by John Druce to discontinue the Manager’s discount (ie pay associate for their son).  All agreed.

Chairman & Secretary Report

Jim Shea provided an informal account of the season and how in May/June last year, we agreed to;

• prioritise coaching within the club
• break even over the year
• minimise bureaucracy, maximize time spent coaching or playing football
• Use FA Charter status application to run the club better
• improve communication within the club
• emphasize teamwork on and off the pitch
• make LJFC a more sociable club
• have fun – tbc…

The Club may not have broken even, nor yet applied for Charter Status, but we made significant progress towards both (deficit of ±4% of income; Status application imminent) and we have delivered on all other points.  Where we have faced the most time consuming issues (disbanding a team; dealing with disciplinary issues; CRB gaps) we learned the root causes to be shortfall in communication and lack of teamwork off the pitch.

Jim thanked the committee for their cheery hard work over the year.

Jim mentioned that the club lost a good friend in John Chamberlain this year – we remember him and his work fondly and are in his debt.

All current officers (elected and appointed) are willing to continue in their positions next year to build on the start made over this season and continue developing the above agenda.

Ratification of Constitution

The Constitution had been re-written during the season and has been available on the website.  Jim Shea asked for ratification of the document.  Giles Gooding proposed, Rick Bugg seconded the proposal and all agreed.

Election of Officers

Formal election of the following Club Officers was agreed:

Chair          –         Jim Shea

nominated by Tat Lowden and seconded by Sarah Watson

Vice Chair  -         John Druce

nominated by Jon Thompson and seconded by Rick Bugg

Treasurer   -         Chick Adams

Nominated by Damian Stafford and seconded by Paul Royall

Secretary   -         There were no nominees.  The committee to resolve the situation by the end of May.

Development

Jon Thompson gave an informative overview of the work that he has undertaken during the season:

• Club Values, Aims and Objectives

Community minded

Respect at heart of development plans

Vibrant nursery, supporting players during mini-soccer years

Embrace new FA arrangements for small sided games

Spread leadership workload in teams and avoiding isolation

CRB mandatory for all managers and assistants

FA Level 1 presence “in every team”

Align with Charter status objectives; professionalism; credibility

Training pathways and training records to be maintained (Coaching, First Aid, Child Protection)

Welcome, support and encourage volunteers

Links to external bodies, Schools; Winchester Council; Littleton Sports Club; Saints Foundation; other clubs

• FA Charter Status

Application delayed as a result of some important pre-requisites for CRB completion; evidence of coaching, first aid and child protection certificates.

With final inputs, application is ready to submit

Expecting some potential recycle; aiming to be chartered for 2012-13

• Winchester 2012

Signed up in Sep 2011 to Council SLA worth £250

Achievements to date includes receiving, Certificate of Recognition from Mayor and finalists in City Sports Awards ceremony

New volunteers – eg. Saints coaching evening; new U10 assistant

Planned activities in 2012, include, Winchester Sports Festival and Hampshire Coaching Conference

Clubmark accreditation.

There being no further business the meeting was closed at 8.45 pm.

Bobbie

Andy will call the state of the pitches for normal training this evening.  (Nursery session already OFF).

Please confirm receipt, and notify your teams.

thanks

Jim

1   Review of 2011/12 season

a  Treasurer’s report

b  Chair/secretary’s report

c  Development

2. Ratification of constitution (posted on website)

3. Appointment of Officers for 2012/13 – nominations to Chick Adams, Treasurer

a  Chair

b  Vice chair

c  Treasurer

d  Secretary

9.00-10.00            individual team training session/awards

10.00-10.15          serve rolls/coffee

10.15 – 10.30       Coaches Player of Year award

There is a league game and possibly a Cup game (11.30 KOs), and we will be tight for space, so please ask your teams to park considerately; if we stick to the timetable, we should be able to run this through without overlapping with later games.

We will make an early call (ie Friday) if the weather looks awful

Many thanks

Jim

We’ll be holding an Awards Sizzle on Sat 28th April, at Littleton after training.  The Saints Foundation coaches will award the Coaches Player of the Year for each team at the Sizzle, before which we propose each team makes its own presentations at their training (special awards this year will be Manager’s Player and Players’ Player for each team/group).  Full timing/details will be confirmed shortly – (we’re looking for volunteers to help with the bacon rolls on the 28th).

Finally, the Club AGM will be held on Monday April 30 at 7.30pm.  This is earlier than last year, to allow more time to plan next season and submit paperwork to leagues and Hampshire FA.   We are looking to confirm all teams, managers, coaches and assistants for next season ahead of the AGM, so (if you haven’t already) please let us know your intentions asap.

Many thanks,

Jim